01 · Compose
Open a new email or reply
Put the cursor in the message body, where the dictated text should appear.
Cue Use cases Dictate emails in Outlook
How to dictate emails in Outlook
For simple speech-to-text in an Outlook email, start with Outlook's built-in Dictate feature: open a new message or reply, place the cursor in the message body, choose Message > Dictate, and wait until it is listening before you speak. Microsoft provides separate guidance for Outlook variants, so the exact control and availability can differ by version and account.
Need the current product-specific steps? Open Microsoft's Outlook Dictate guide.
- Outlook Dictate first
- Windows Voice Typing: Windows + H
- Cue Dictation: Option on Mac, Right Alt on Windows by default
Start with Outlook's built-in Dictate
Outlook's own control is the shortest route when you only need spoken text in the email body. The key is to focus the message body before you begin, then review what appears in the draft.
02 · Dictate
Choose Message > Dictate
Use the Dictate control shown by your Outlook version, then wait for its listening state.
03 · Review
Speak, then check the draft
Read the inserted text, edit any wording you want to change, and decide yourself whether to send.
Choose the simplest option for the job
All three paths below begin with an editable email body. Use the built-in tool when it answers the whole need; choose a broader desktop workflow only when that is what you are actually looking for.
Built in
Outlook Dictate
Use it for straightforward speech-to-text in the message body when the Dictate control is available in your Outlook version.
Windows
Windows Voice Typing
Focus the message body, then press Windows + H for Microsoft's system-level voice typing option.
Desktop workflow
Cue
Use Cue when you want a configured desktop voice workflow that is available beyond a single product's Dictate button.
On Windows, Voice Typing is another option
With the Outlook message body focused, press Windows + H to start Windows Voice Typing. Microsoft says the tool needs an internet connection, a working microphone, and a cursor in a text field.
If Outlook Dictate is missing or cannot hear you
First, confirm that the cursor is in the message body instead of the subject line or another control. Then check microphone access and your connection. Microsoft notes that Dictate availability can vary by Outlook version, account, and subscription, so use its current guide to confirm the path for your setup.
Do not assume every Outlook interface exposes the same button in the same place. New Outlook, classic Outlook, Outlook for Mac, and Outlook on the web can present different controls.
When a desktop voice workflow fits better
Cue on Mac and Windows can insert spoken words as an editable draft in supported Outlook message fields. Focus the field, use your configured Dictation control, wait for processing, then review recipients and text and send it yourself. Free to start. Choose the matching platform guide below.
To generate an email draft, select Agent separately and supply the relevant materials and request. Available context and actions depend on your installed version, connections and granted permissions. Review the output before using it. Agent Mode Tutorial
Outlook dictation checklist
Opens a reference draft. You control recording, Dictation and sending.
Open checklist in CueRequires a Cue version that supports task import.
For you to follow, not an Agent command. Prepare: your email wording, intended recipients, subject and any dates or times to verify. In Outlook, open a new message or reply and focus a supported message-body field. Use your configured Cue Dictation control, confirm recording is active, speak and wait for processing. Check the inserted wording, names, numbers, dates and time zones. Review recipients and subject, then send the email yourself. Before retrying, check existing text to avoid duplicates.
If Cue only opens, copy this checklist or download or update Cue.
You say, with Cue Dictation on
“Thanks for the update. Thursday at 2 PM works for me. Please send the agenda beforehand.”
Text to check in the message body
Thanks for the update. Thursday at 2 PM works for me. Please send the agenda beforehand.
- Check the highlight
- Was the day and time heard correctly, and is it right for the recipient’s time zone? Fix punctuation and paragraph breaks where you paused.
- Not done for you
- Recipients, subject and sending stay with you in Outlook.
Outlook Dictate FAQ
Does Outlook have built-in dictation?
Microsoft documents Dictate for the Outlook apps and versions listed in its current support guide; availability may vary.
Where is Dictate in Outlook?
In Microsoft's documented flow, select the message body, then use Message > Dictate. The interface can differ between Outlook versions.
Can I use Windows Voice Typing in Outlook?
With an editable Outlook message body focused, press Windows + H. Microsoft says Voice Typing needs internet, a working microphone, and a cursor in a text field.
Does Outlook Dictate work on a Mac?
Microsoft publishes separate Outlook for Mac instructions; check its current guide for the applicable account and version.
Why can't Outlook Dictate hear me?
Check that the message body is selected, the microphone works, and the device is online; then verify feature availability in Microsoft's current guidance.